Monday's numbers arrive Wednesday.
You're managing last week.
Seven platforms, four logins, one spreadsheet updated when someone has a minute.
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Reports, Contracts, Guests. One toolbox.
Preshift Toolbox is three tools for multi-site operators. Your numbers every morning, a warning before any contract renews, and which guests are drifting away, so marketing can bring them back. Reports £35 a site a month, Contracts and Guests £25 each. All three, £70.
07:00
your numbers, every site, every morning
120 days
warning before a contract renews
At risk
the guests drifting away, flagged by their own rhythm
50+ groups
on Reports today
01 ·The problem
Three leaks. All invisible from the floor.
All three turned up in Preshift Reviews this year.
An auto-renewal nobody flagged.
Another 24 months, same terms.
The notice period was 90 days. The reminder went to someone who left. The most common leak we find.
Regulars go quiet.
Nobody notices until they're gone.
The group sees totals, never the guest who came fortnightly and stopped. So marketing goes to everyone, and finance never sees what came back.
02 ·For managers and head office
Reports.
Every site's numbers, read for you, in your inbox at 07:00.
One morning email, every site
Sales, covers, average spend, labour and delivery mix, side by side, before you're in the building.
Context that stops the wrong question
Weather, footfall and what's on nearby sit next to the numbers, so a bad Tuesday reads as a bad Tuesday, not a bad manager.
Off-trend alerts
A site drifting from its own pattern gets flagged the morning it starts, not at month end.
A portal for the group, a login per venue
Head office sees everything. Each GM sees their site. Nobody sees a spreadsheet.
Ask it a question
"How did Brighton do against last Friday?" Answered in plain English, with the numbers behind it.
Weekly and monthly digests
The week ranked by what cost or made money. The month, for the board.
Reports · Tuesday 8 September · 07:00
Yesterday, four sites
£23,605 +4% vs last Monday
| Site | Sales | vs LW | Covers | Labour |
|---|---|---|---|---|
| Shoreditch | £6,420 | +8% | 312 | 27% |
| Brighton | £4,110 | −19% | 198 | 34% |
| Clapham | £5,860 | +3% | 276 | 29% |
| Kings Cross | £7,215 | +11% | 341 | 26% |
Today's calls
- Brighton was down 19% on a dry Monday with a match on. Labour ran 34%. Worth a call before service.
- Kings Cross delivery mix hit 31%. Check the kitchen can hold it Friday.
- Rain forecast Thursday across all four. Last wet Thursday ran 12% under.
03 ·For ops and finance
Contracts.
Every contract in one register, and a warning before any of them renews.
Upload the PDF, we read it
Supplier, sites covered, start, end, notice period, renewal terms and value, extracted and checked by a person before it goes live.
The renewal warning
120, 90, 60 and 30 days out, or whatever you set, per contract, by email. WhatsApp next.
Ask the contract
"How many days left on Zonal?" "What's included?" "How do I cancel?" Answered from the document, with the clause.
The account manager, on the record
Their name, email and number sit on the contract. One contacts view covers the group.
Indicative spend per site
What each site costs in contracts, from the contract values. No invoices needed.
Filter by site or supplier
Which contracts cover Brighton. Everything with Deliveroo. One click each.
Book a call£25 a site a month
Contracts · register · 6 sites
All sitesAll suppliers14 contracts · £4,380 a month
| Supplier | Sites | Renews | Notice | Days left |
|---|---|---|---|---|
| Zonal POS | 6 | 19 Oct 2026 | 90 days | 41 |
| Worldpay Card processing | 6 | 2 Mar 2027 | 60 days | 175 |
| Deliveroo Delivery | 4 | 30 Nov 2026 | 30 days | 83 |
| BT Business Broadband | 2 | 14 Jun 2027 | 30 days | 279 |
Warning · Zonal
Renews 19 October. Notice period is 90 days and there are 41 left. This one auto-renews unless someone acts this week. Account manager: Priya Shah, on the record.
04 ·For the marketing team
Guests.
Regulars go quiet and nobody notices until they're gone. Guests shows which guests are drifting away, at which venue, and helps your marketing team bring them back.
Every guest, one visit history
Bookings, table ordering, WiFi logins and event enquiries matched by email or phone into one timeline per guest, per venue. The till adds what they spent. Nothing to upload.
Their rhythm, not a rule
A guest who came every three weeks and is now six weeks out is at risk. A monthly guest is not. Five states per venue: new, returning, at risk, lost, won back. And the repeat rate, with its trend.
Audiences kept fresh in your email tool
At risk becomes the win-back. New becomes the second-visit nudge. Add birthdays in 30 days, event enquiries gone cold and top spenders. Pushed nightly as tags into Mailchimp, Klaviyo or Airship.
The Monday brief
Which venue and which audience deserve the team's hour this week, ranked by the money at stake, with the quiet nights from Reports. The team writes it and sends it, in its own voice.
Proof in return visits
Every send matched to who came back: visits, covers and spend from that audience in the 28 days after, against the 28 before. A quarter tally for the budget meeting.
We read, we don't send
Visit history read from your booking and ordering systems, read-only. We keep each guest's timeline to spot the drift; names and emails stay in your systems and your email tool. Nothing is ever sent by us.
Book a call£25 a site a month
Guests · Clapham · week to 8 September
1,201 guests seen in the last 90 days
Repeat rate 52% +3 vs last month
312
New
first visit, last 30 days
618
Returning
on their usual rhythm
132
At risk
overdue by their own pattern
98
Lost
90 days past their rhythm
41
Won back
drifted, then returned
This week · At risk · 132 guests · £4,100 last time round
Fortnightly regulars now five or six weeks out. Audience clapham-at-risk refreshed in Klaviyo at 06:10. Tuesday and Wednesday are soft. Send the win-back.
Last send · Win-back · 21 August
84 came back · 212 covers · £6,400 in the 28 days after. Quarter so far: £11,300.
05 ·Pricing
Pick one tool, or take the full toolbox.
Reports £35. Contracts £25. Guests £25. The full toolbox, £70. Per site, per month, ex VAT. Monthly rolling, 30 days' notice.
1How many sites?
sites
1More than 40? Book a call.40
2Pick your tools
Full toolbox. All three for £70 a site instead of £85. One login, one invoice.
3Who sets it up?
06 ·How it works
Three steps. No project plan.
Book a call
Twenty minutes. Which sites, which till, which tools.
We load it, or you do
£500, once, and we load everything and check it with you. Free if you do it yourself.
It runs
Numbers at 07:00. A warning before any contract renews. Every Monday, who's drifting and who came back.
07 ·Receipts
Where the tools came from.
Each one started as work we did by hand for a group. These are the numbers.
Guests
Birdhouse Group
30,000 customers found who'd been booking and joining the WiFi for years without ever reaching a list.
BookingsWiFiNewsletter
Contracts
Livelyhood Pubs
18 vendors consolidated to 8. Every contract across the estate audited, duplicates killed, keepers renegotiated.
VendorsRenewals
Reports
Duke of London
Sales, labour, covers and payments in one 07:00 report from the morning after opening night.
07:00Day one
08 ·FAQ
Things operators ask.
Do I need the whole toolbox?+
No. Reports is £35 a site, Contracts and Guests £25 each, on their own. All three together are £70.
Which systems do you connect to?+
Reports connects to Lightspeed, Square, Toast, Vita Mojo, Tevalis, Access, Epos Now, Clover, Zonal and others. Guests reads visit history from SevenRooms, TripleSeat and StoreKit, walk-ins from captive WiFi, and pushes audiences into Mailchimp, Klaviyo and Airship. Contracts needs only the PDFs. If you run something else, say so on the call.
What's the onboarding fee for?+
Us doing the loading. Till connected, contracts extracted and checked with you, alerts set, booking system and email tool connected, your team walked through it. £500, once. Skip it and do it yourself for free.
Will you change anything, cancel anything, or email anyone?+
No. We flag. You decide. Guests never sends an email; your team sends from your own tool, in your own voice.
What's the contract?+
Monthly rolling, per site, 30 days' notice. Add or drop a tool any time.
Is guest data safe?+
Guests keeps a visit timeline per guest so it can spot the drift, read from your booking and ordering systems. Names and emails stay in your systems and your email tool; we match on a hashed contact and never send. UK-based servers. Everything is deleted within ninety days of off-boarding.
09 · Ready when you are
Stop finding out after the fact.
Reports £35, Contracts £25, Guests £25. The full toolbox £70. Per site, per month.